The Scientific Information Centre and Academic Library (CINiBA)

Shared book collections of two universities and the creation of a modern scientific library


Max Elektronik is implementing a number of solutions designed for the Scientific Information Centre and Academic Library (CINiBA) - a joint venture of the University of Silesia and University of Economics in Katowice. The aim of the project is to enable shared use of the book collections of the two universities and to create a modern scientific library which will provide support for the students and academic staff in the Silesian agglomeration in their everyday work.

Max Elektronik provides support in the framework of this project implementing IT solutions since 2010. The first task to be performed by the company was to prepare the database of the Library of the University of Silesia and that of the University of Economics to be combined. Both libraries have operated so far in the Prolib system, though separately. In order to achieve those objectives the databases of the Prolib system were integrated, taking into account separation of property. An Open Access Reference (Sygnatura Wolnego Dostępu - SWD) module has also been developed. The module streamlines the process of changing the arrangement of library collections. SWD enables parallel operation of the process and execution of the daily library tasks. This was followed by the Removal (Przeprowadzka) module which makes it possible to transfer a book collection from one location to another preserving full control over the resources. Moreover, a functionality enabling positioning of book collections in browsers using Google linking in the OPAC WWW module has been developed. At the same time, the process of developing a database containing indexed resources of both libraries designed to provide open access to the collections was carried out from 2010.

The next stage of the works was to provide by Max Elektronik together with Arfido Sp. z o.o. a security system protecting the collections and a self-service borrowing system in the RFID technology with RFID hardware. As a result, all items of the book collection will be eventually identified with a chip label in radio technology, which will automate the work of librarians, especially in coordinating the process of lending and handling returned items. Taking also into account that ca. 400,000 items of the collection will be rendered available in Open Access, the RFID technology will enable also protecting the collections from their unauthorized removal from the library. Furthermore, a special device for self-return of books – a mechanical depository operating in the RFID technology, provided with a locking slot and connected with a belt conveyor, sorting books into five zones and provided with a trolley for returned books - is to be launched within the CINiBA. This will be the most modern device of this kind in Poland. Integrated IT devices called WiFi-RFID Bookview – all-in-one computers extended with RFID readers for MIFARE cards and RFID labels placed on books are an innovative solution deployed in the CINiBA. The device provides information about new books purchased by the library and library messages. Modern and technologically advanced equipment for the CINiBA server room was also provided in collaboration with BIT-Technologies Sp.j. at the beginning of 2012.

The process of moving the collections and preparations for the launch of the Scientific Information Centre and Academic Library is now under way. The Centre is to be opened in October 2012.

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